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Wednesday, May 15, 2013

Free administrative assistant interview questions

Administrative assistant  are core to the efficient operation of a department or company. Office administrative jobs are one of the most commonly listed job opportunities on the job market. Questions you might be asked during an administrative assistant or office position job interview, suggested answers, and advice for acing an interview.

The answer guidelines will help you to prepare for success in your administrative job interview.

  • Tell me about yourself?
  • What are your greatest weaknesses?
  • Why did you quit your last job?
  • What experience do you have for Administrative assistant?
  • Tell me about a suggestion you have made as Administrative assistant?
  • Why do you think you would do well for Administrative assistant?
  • What kind of salary are you looking for Administrative assistant?

Computer skills interview questions

  • Can you use macros?
  • What is your typing speed?
  • What software are you comfortable using?
  • How computer literate are you, and which software programs are you familiar with?
  • Could your work performance be improved by incorporating new technical knowledge and developments?
  • Do you know how to use MS PowerPoint?
  • Do you know how to use MS Word?
  • Do you know how to use MS Excel?
  • What is your level of experience with software used in your job? What resources do you use when faced with a PC problem?
  • Have you ever used software to make a work related presentation?
  • Do you know how to use Microsoft Outlook?
  • How fast can you type?
  • What technical skills do you possess?
  • Tell me about a time when it was necessary for you to communicate technical information, clearly, to an audience.
  • What plans have you in the near future to take extra technical training, and how will it help your career prospects?
  • Give me an example of an assignment, which you have recently worked on, that involved the learning of a new technical development.

Meeting management interview questions

  • What is your experience with meeting planning and calendar maintenance?
  • What are steps to organize a meeting?
  • Please tell me a checklist of a meeting.
  • Please tell me forms that you need to use in a meeting?
  • Pls explain meeting checklist?
  • How would you describe your ideal job?
  • What are the reasons you are leaving your current job? Why are you interested in this job?
  • What work have you done that involved working with sensitive or confidential issues?
  • If I were to ask your supervisor about your administrative strengths, what would he/she say?
  • If a deadline could not be met, what did you do?
  • Please give us an example of a situation where there were competing priorities. What actions did you take and what were the results?
  • Describe something you worked on that involved a lot of detail, and how you handled it.
  • Describe your experience working on a team, and what contributions you made to improve the teamwork.
  • What do you do to organize your workday?
  • What would he/she say about areas that could be improved?
  • What is your experience with meeting planning and calendar maintenance?
  • How do you coordinate and schedule a meeting?
  • If I asked you to schedule a meeting and insure that all aspects of the meeting are taken care of, what will you do?

Riling and records management

  • One reason is that warehouse space is cheaper than office space.
  • Under what circumstances should records be microfilmed?
  • Microfilm is used for records that are vital and require long term retention typically 10 or more years.
  • Have you managed off-site records storage or did you use a contract facility?
  • What are the critical service requirements in using a contract facility for off-site records storage?
  • How do you work with confidential information?
  • What are the different means by which documents may be filed?
  • Tell me about the last job you did that involved record-keeping or bookkeeping?
  • Describe your filing system. (Do they mention both cabinet filing and computer filing?) How would you “file” computer files?
  • Name the risks of having an ineffective records management program.
  • What actions can you take to facilitate the retrieval of records?
  • Tell us about your experience in managing off-site records storage?
  • What are the different ways to organize a filing system?
  • Here’s the basics; date, subject, and alphabetical.
  • What are the benefits of records management?
  • What are the components of an effective records management program?
  • What are the reasons for storing records off-site at a records warehouse?
  • What are the legal implications associated with a records management program?
  • What steps are involved in determining the retention period for records?
  • Name the factors to consider in determing the appropriate retention period for records.

What are your tips for responding to these and other common interview questions? please give comments

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