interview questions and answers for customer service

Are you looking for a customer service job? Be ready to talk about your skills and experience during the job interview. In this post, we will have a look at tough, common interview questions for customer service and advise you some good answers to these questions.

The interview questions below can be used during customer service phone interview, customer service second interview, customer service behavioral interview (competency based interview), final interview…They can be used for both employer and candidate.

by practicing answers to the interview questions on this list:

List of customer service interview questions

• How do you deal with difficult customers?
• How do you handle complaints?
• What makes you a great candidate for this customer service rep job in particular? 
• A customer is not sure what they need, and comes to you for advice about a product. How do you advise the customer?
• You are supervising on a public counter. There is lots of people waiting, and more coming in. What do you do, to get things moving?
• What do you know about this company's products and services?
• What would you do to handle negative comments from clients, most especially when they express anger, frustration or hostility?
• How would you deny a request from a customer? Would you reply differ if this customer was a VIP?
• Why would you be a good fit for our company as a customer service rep? 
• Can you describe a situation where you went over and above the call of duty in order to serve a customer?
• Have you experienced a challenge with company systems or best practices, finding that they were not serving the needs of the customers? How did you handle this?
• What do you understand by good customer service?
• Can you explain the philosophy of good customer service?
• Would you be available to work additional shifts?
• Give me an idea to measure the customer service?
• How would you manage your angry clients?
• Explain with an example, how would you handle a situation where a customer is asking for something, which is not in the interest of the company or which would violate a policy of the company?
• Can you explain how you contact or initiate communications with customers?
• What type of schedule are you looking to work?
• Describe how you resolved a challenging and complex situation to the customer’s satisfaction?
• How would you respond if a customer makes a request that violates your employer’s policy?
• Why do you think you are suitable for a customer service position?
• What have you done recently to improve your skills as customer service rep? 
• What are your weaknesses with respect to customer service? What do you intend to do about it?
• If you realize that the customer is wrong, or being unreasonable, how would you convey this to him or her? How would you deal with the situation?
• Under what circumstances would you escalate the customer’s query or problem to your supervisor or boss?
• What type of organizational structure suits you best? 
• How would you deal with an extremely irate customer?
• Describe a situation when you took an initiative to provide a customer with best solutions?
• Describe an occasion where a customer tested your patience?
• What type of organizational structure have you worked within previously? 
• What do you find most fulfilling when dealing with the public?
• If a customer shows up with a complicated problem five minutes before you are to leave for the day, what would you do?
• If faced with abusive language from a customer, how would you deal with the situation?
• What type of customer service systems have you used? What is your level of familiarity with them? 
• If you are faced with a technical product query or difficulty that you aren’t well-versed or confident about, what would you do?
• How would you serve or assist a customer whose language or accent is difficult to understand?
• How do you handle angry customers?
• Talk about a time when you were unable to help a customer. What was the issue and how did you handle the situation? 
• How do you respond to rude or abusive customers?
• How would you respond to customer threatening violence?
• What is your definition of going the extra mile for a customer?
• Tell me about a time when you helped resolve a particularly difficult customer issue. 
• Can you tell me about a time when you provided outstanding customer service? What did you do that was above the norm?
• Can you tell me about an experience where you had to take additional efforts to resolve a customer’s query?
• What does good customer service mean to you?
• What have you done at your present/last company to increase revenues, reduce costs or save time?
• What ethics and norms one should follow in customer service planner career?
• What have you done at your present/last company to increase revenues, reduce costs, or save time?
• What is more important in retail service – faster customer service or better customer service?
• What have you done to be a better customer service representative? 
• What makes you a great candidate for this customer service rep job in particular?
• What method do you follow to cross check the productivity of the customer service team?
• What motivates you to work in the customer service field?
• What are your strengths and weaknesses when interacting with customers?
• Can you tell us some of those tough clients or projects you have managed in your past jobs?
• Can you tell us some of your prior projects or clients where you were successful to make a good deal due to your communication skills?
• Decribe an occassion where a customer tested your patience
• Define customer satisfaction form? Explain the major attributes of such a form.
• Do you believe in the statement ‘Customer is the king’? What does it mean to you?
• Do you consider yourself a team player?
• A customer is repeatedly using abusive language, but he has a valid point, what would you do?
• According to you, which source of communication is best to communicate with the customers: telephone, e-mail and online chat?
• Can you describe the degree of customer service training you have had?
• Can you describe where you see yourself in five years?
• Describe any ugly situation that you were in, in your previous job and did you handle it?
• Describe how you resolved a challenging and complex situation to the customer’s satisfaction
• Did you work in Retail Customer Service on a part-time or full-time basis previously?
• Can you explain how you contact or initiate communications with customers?
• Have you ever had to turn down a customer’s request? What was the reason? How did you explain the reasons to him/ her? What was the outcome?
• Have you ever received feedback from a customer on the level of customer service you provide? What was the feedback?
• Have you had to handle criticism/ negative feedback about the product/ service you sold?
• How do you work on building positive relationships with your customers?
• How effective are you in meeting your monthly targets?
• Can you give an example of a time when you experienced good customer service and explain why it was good’
• Can you provide more detail on your prior customer service experience?
• Can you tell me about a time when you did some thing extra, which was not part of the routine activities assigned to you, but you did it for the benefit of the customer?
• Do you have any plans to return to school to continue or expand your education?
• Do you have the necessary technical know-how for information and data transferring?
• Do you think you can train your subordinates to deal with the customers?
• Given a chance to make or recommend a change in the company’s operational practices (with respect to improving customer satisfaction), what would you suggest?
• Have you any prior work experience in customer service?
• How familiar are you with the concept of Customer Relationship Management (CRM)?
• How many hours can you contribute here as a Retail Customer Service personnel?
• If a team member is not performing his job duties on time and is poor in meeting the deadlines? How would you deal with such a subordinate?
• If faced with abusive language from a customer, how would you deal with the situation?
• If you find out that a currency note that the customer has handed over to you is a fake, and the customer refuses to accept it, how would you deal with the situation?
• If you have to change any current activities in the company, how would go about doing it?
• If you were to uncover an error made by a co-worker, how would you handle the situation?
• What would you do if a customer suggests some changes that is irrelevant or goes against the policy of the company?
• Tell me about your previous work experience in customer service. 
• When do you believe that it is appropriate to refer a call to a supervisor?
• Which subjects in your academic life will be helpful to perform your responsibilities here?
• Which was your best experience till date? What were the key highlights of that experience?
• What do you believe are the best methods of soothing a dissatisfied customer?
• How do you analyze the routine customer satisfaction level by inspecting the status of pending complaints?
• How do you meet the customer’s expectations level by understanding their exact requirements?
• Why in your mind is customer service important? Describe the ways in which you feel customer service adds value to a firm?
• Why would you be a good fit for our company as a customer service rep?
• Working in this face-to-face customer service environment, how would you demonstrate that you are listening to a customer?
• Imagine that a customer calls to complain about not receiving documentation connected with their new account. How would you respond to this customer and what would you do to resolve the situation?
• How will you manage the situation when another retail service person is not behaving properly with the customers?
• How would you ensure continuity and seamless flow of business in a big retail shop?
• How would you explain a steep price rise to a customer?
• How would you handle a customer who demands to speak to a supervisor?Provide an example.
• How would you initiate contact with the clients and customers?
• If a customer provides you with severely negative feedback or stinging criticism about your service or product, how would you take it?
• Please tell us something about your experience in customer service field?
• Talk about a time when you were unable to help the customer with their problem – what was the issue and how did you handle the situation?
• What role do you believe having a positive attitude plays in providing excellent customer service?
• What type of customer service systems have you used? What is your level of familiarity with them?
• What will you do when the computer application for billing breaks down?
• What would be the most important service skill that you would need to have in your day to day business?
• Talk me through an example of how you have used data to improve your teams productivity
• Do you have any questions?

We want to know: have you ever been asked a completely bizarre and outrageous question in an interview? Comment below!