Interview questions and answers for hr assistant

When you are preparing for your interview to become assistant it’s a great idea to practice answering a wide range of questions which you might be asked at the interview. Because the nature of the assistant's job requires a specialized set of skills, interview questions for the position reflect the responsibilities the assistant will face each day on the job.

Here’s a list of the most common questions and a guide to the kind of answers your interviewer wants to hear.

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List of  Interview questions and answers for hr assistant.

• Tell me about yourself?
• What is your greatest weakness?
• What experience do you have for assistant position?
• You’ve been asked to set up a meeting. What actions will you take?
• What are your current duties as an Assistant?
• What skills will you bring to the company?
• What have you done to improve your assistant knowledge in the last year?
• Tell me about your general assistant experience?
• What are the important duties and responsibilities of an assistant?
• What is your experience with meeting planning and calendar maintenance?
• How do you coordinate and schedule a meeting?
• If I asked you to schedule a meeting and insure that all aspects of the meeting are taken care of, what will you do?
• How do you plan work priorities? Do you use a specific system and if so, explain?
• On what do you base your decision for the priority level of the work?
• What different systems have you used to store information and documents?
• What record keeping were you responsible for?
• What sort of data were you responsible for processing?
• How does your previous work experience equip you for this job?
• Which computer software have you used?
• What types of correspondence were you responsible for?
• What reports did you have to compose, format or check and distribute?
• What types of filing systems have you managed?
• What information were you responsible for processing?
• What is your experience with meeting planning and calendar maintenance?
• What are steps to organize a meeting?
• Please tell me a checklist of a meeting.
• Please tell me forms that you need to use in a meeting?
• What are the legal implications associated with a records management program?
• What steps are involved in determining the retention period for records?
• Name the factors to consider in determing the appropriate retention period for records.
• Name the risks of having an ineffective records management program.
• What actions can you take to facilitate the retrieval of records?
• Tell us about your experience in managing off-site records storage?
• Have you managed off-site records storage or did you use a contract facility?
• What are the critical service requirements in using a contract facility for off-site records storage?
• How do you work with confidential information?
• What are the different means by which documents may be filed?
• Tell me about the last job you did that involved record-keeping or bookkeeping?
• Describe your filing system. (Do they mention both cabinet filing and computer filing?) How would you “file” computer files?
• Please provide a few examples of written communication (just mention) for example? writing to embassies or central banks.
• Please elaborate on all the types of business communication you have dealt with.
• What program or application do you use for your written communication?
• Do you prefer everything to be stored in one place or do you have a system for remembering where stuff is?
• Provide an example of where you had to organize a schedule, people or work space and elaborate on how you went about doing it.
• What do you perceive as the worst part in your present/last job?
• We have problems with___________ Please provide us with a solution to it.
• Provide an example of a conflict situation where you had to select between priorities and how did you reach a compromise?
• How do you handle a too large workload?
• What have you learned from mistakes on the assistant job?
• Why do you think you are suitable for this position?
• How do you handle pressure at work?
• What should be the qualities of an assistant?
• How would you prioritize tasks if you support more than one person? Is there a system you follow?
• Are you comfortable using a phone system?
• What computer skills do you have and what programs are you comfortable using?
• Tell me about your teamwork skills for assistant position?
• Provide an example of where you had to deal with an angry colleague about work and explain how you resolved the issue.
• Provide an example of a strict deadline you had to deal with recently and explain how you kept the deadline.
• Do you have any questions?

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